Connect Gmail to Elasticsearch

When something happens in Gmail, Notis takes the next step in Elasticsearch. Describe what you want in plain English, or start from one of the examples below.

When this happens · Trigger

Do this · Action

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Examples

Ways Notis can move work from Gmail to Elasticsearch

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Match Incoming Emails to Elasticsearch Records

Search a selected Elasticsearch index for records related to each new Gmail message, then summarize the closest matches and useful context.

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Check Index Fields for Email Triage

When a new Gmail message arrives, retrieve a selected Elasticsearch index mapping so Notis can explain which fields are available for a follow-up search.

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Search Elasticsearch After Sending an Email

After you send a Gmail message, search a selected Elasticsearch index for related records and receive a compact context recap.

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Review Available Indices After Sent Updates

When you send a Gmail update, list Elasticsearch indices that match a pattern you specify and get a report of what is available.

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Check Elasticsearch Connectivity on New Email

When a new message arrives, ping the Elasticsearch cluster and include its connectivity status in the Notis run report.

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Inspect Elasticsearch Mapping After Sent Research

After sending a Gmail message, retrieve a specified Elasticsearch index mapping and receive a report of its fields and types.

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Discover Elasticsearch Indices from Incoming Requests

When a new Gmail request arrives, list Elasticsearch indices that match a pattern you specify and report which data collections are available.

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Triage Incoming Email Against Elasticsearch History

Search a specified Elasticsearch index for records related to an incoming message and summarize any relevant history for triage.

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Check Sent Email Details Against Elasticsearch

Search a specified Elasticsearch index using details from a sent Gmail message and receive a report of records that may help verify the update.

Supported Triggers and Actions

Notis builds workflows that link Gmail to Elasticsearch. A trigger fires from one place; an action lands in another.

Gmail triggers

Elasticsearch actions

Recurring trigger

Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.

TriggerScheduled

Get Index Schema

View the structure and field mappings of an index.

ActionInstant

Webhook trigger

Notis starts this workflow when an external tool or custom backend sends an HTTP request.

TriggerInstant

List Indices

Lists available Elasticsearch indices.

ActionInstant

Email Sent

Triggers when you send an email message.

TriggerPolling

Query Index

Searches an Elasticsearch index for documents.

ActionInstant

New Gmail Message Received Trigger

Fires when a new message arrives in Gmail.

TriggerPolling

Ping Cluster

ActionInstant

Trigger Types

Four ways to start an automation.

A trigger is the event that kicks a workflow off. Notis supports four kinds: an event in a connected app, an inbound webhook, a recurring schedule, and soon, your own database.

Integration triggers

Fire when something happens inside a connected app. New Notion page, Stripe charge, Linear issue: any of 1,000+ apps can start a workflow.

New Notion pageStripe chargeCalendar event

Webhook triggers

A unique URL per workflow. Anything that can send an HTTP POST can start an automation, including no-code tools that speak webhooks.

Any HTTP POSTCustom backendIoT event

Works with

ZapierPipedream

Most used

Recurring triggers

Cron-style schedules run a workflow on the clock. Daily standups, hourly syncs, business-hours-only digests: the workhorse of Notis.

Daily · 8:00HourlyWeekdays only

Coming soon

Database triggers

Watch a row, query, or threshold in your own database and fire the moment the data changes. Row inserted, value crosses a limit, query starts matching.

Row insertedValue > limitQuery match

Why AI automation

Classic automation breaks. AI adapts.

Same triggers and actions, smarter middle. AI handles the fuzziness that breaks traditional Zapier-style workflows the moment a field gets renamed.

Classic automationAI automation

Cost

$ · pay per run

$$ · AI models per run

Reliability

Breaks on schema change

Adapts to format changes

Setup

Click 8 dropdowns

Describe it in English

Handles fuzzy

Hard-coded fields only

Reads intent, summarises

Human in loop

Bolted on

Built in · approval inbox

Maintenance

You own every break

Self-heals · we own it

Ease of use

Describe it. Notis builds it.

Skip the visual builder. Tell Notis what you want, in plain English. It writes the workflow, you review and deploy.

You · in the Notis Builder

NEW

“When a row gets added to the Q4 OKRs Notion database and the status is Blocked, send a Telegram message to the owner with a summary of what's blocking, and ping me if there's no reply within 24 hours.”

Notis built this automation:

TriggerRow added to "Q4 OKRs"

Condition✦Status = "Blocked"

AI step✦Summarise the blocker in plain English

ActionDM the row owner with summary

Timeout✦No reply in 24h → ping you

Observability

Watch every run.

Notis Desktop is Mission Control for your AI automations. See every run, replay, edit, or rewind. Set approval gates so Notis pauses before destructive actions.