Team collaboration appears in HubSpot automatically
Your team comments on an Asana task. Notis logs it in HubSpot. Deal context is complete.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Create email
Creates a new email engagement record in hubspot, requiring portal-specific `properties` (e.g., `hs timestamp` as a utc millisecond timestamp), and that association `to id`s and `associationtypeid`s are valid and existing.
Why this helps
Valuable context happens in Asana comments—handoffs, decisions, customer requests—but it's invisible to sales reps viewing the deal in HubSpot. Reps re-ask questions. Decisions get rehashed. Context is lost.
- Sales reps see team thinking and decisions without context-switching
- Handoffs are recorded automatically—no one forgets to update HubSpot
- Deal context is complete and up to date
Setup
Build it in a few focused steps.
- 1Connect both tools.
- 2Create an automation with trigger 'New Comment on Task.'
- 3Instruct Notis: 'When a team member comments, log it in HubSpot as an engagement record for the related deal.'
- 4Set your notification channel.
- 5Have someone comment on a test task linked to a deal—the engagement appears in HubSpot.
Questions about this workflow
Does every comment get logged?
By default, yes. You can exclude certain comment types or users: 'Only log comments from team leads.'
What if the task isn't linked to a deal?
Notis skips it. Only comments on deal-related tasks create engagement records.
Can I control who sees these engagement records?
They follow HubSpot's standard visibility rules for deal records. You can refine: 'Only log comments from client-facing team members.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Hubspot. A trigger fires from one place; an action lands in another.
Asana triggers
Hubspot actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Comment on Task
Triggers when a comment is added to a task in a project.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
New Task Created
Triggers when a new task is created in a project.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Task Updated
Triggers when a task is updated in a project.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
Do this · Action
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