Archive products automatically when work completes
Close a project task in Asana. Related products archive in HubSpot. Your product list stays relevant.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
Archive products
Archives multiple hubspot products by their ids.
Why this helps
Projects end but products remain active in HubSpot. Your product list becomes bloated with deprecated offerings. Sales reps see outdated products in deals.
- Product list stays current without manual cleanup
- Sales reps only see active products in deal workflows
- Obsolescence is automatic, not a forgotten checkbox
Setup
Build it in a few focused steps.
- 1Connect both tools.
- 2Create an automation with trigger 'Task Updated' (marked complete).
- 3Tell Notis: 'When a task is marked done, archive related products in HubSpot.'
- 4Choose your notification channel.
- 5Complete a test task in Asana—associated products archive in HubSpot.
Questions about this workflow
How does Notis know which products to archive?
It looks for product associations or mentions in the Asana task. If unclear, add: 'Products are named in the task description.'
Can I archive all products from a project at once?
Yes. Say: 'When the project is marked done, archive all products associated with it.'
Is this reversible?
Archived products can be un-archived in HubSpot. You can also refine the trigger to only archive if a task has a specific tag.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Hubspot. A trigger fires from one place; an action lands in another.
Asana triggers
Hubspot actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Comment on Task
Triggers when a comment is added to a task in a project.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
New Task Created
Triggers when a new task is created in a project.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Task Updated
Triggers when a task is updated in a project.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Asana and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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