Turn an Asana approval handoff into a list update
Move the task into your existing approval section and let Notis handle the Benchmark email contact addition.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Add Contact to List
Tool to add a new contact to a specific list. use after verifying the list id exists.
Why this helps
Approved leads can be ready for a newsletter but still wait for someone to notice the handoff and update the email list.
- Make the existing section handoff actionable.
- Avoid adding contacts before approval is recorded.
- Reduce repeated copy and paste.
Setup
Build it in a few focused steps.
- 1Connect Asana and Benchmark email once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis to add a contact only when the moved task states explicit opt-in and approval, using the named Benchmark email list.
- 4Pick the Asana Task Moved to Section trigger and choose where run reports go.
- 5Test with one real approved task and verify the intended contact list.
Questions about this workflow
Can this create a list if it does not exist?
This workflow adds a contact to a specific list. Create the intended list in Benchmark email first.
Does moving a task prove consent?
No. The task must also clearly record explicit opt-in; instruct Notis to skip tasks without it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Benchmark email. A trigger fires from one place; an action lands in another.
Asana triggers
Benchmark email actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Contact From List
Tool to delete a contact from a specific list by contactid. use when you have list and contact ids. example: "delete contact 2040826674 from list 15257899"
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Contact List
Tool to delete a contact list. use after confirming that the list is no longer in use.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Email Campaign
Tool to delete an email campaign. use when removing a campaign by its id. use after confirming the campaign id is correct.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Linked Agency Account
Tool to delete a linked agency account. use when revoking a linked agency account by its id. use after confirming the account id is correct.
New Task Created
Triggers when a new task is created in a project.
Delete Webhook
Tool to delete a webhook from a contact list by its id. use when removing obsolete or invalid webhooks after confirming list and webhook details.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get All Confirmed Emails
Tool to retrieve all confirmed email addresses for the client account. use after user completes email confirmation flows to fetch final list.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get Client Account Settings
Tool to get client account settings such as company, language, timezone, and sender info. use when you need to fetch account configuration before sending campaigns.
Task Updated
Triggers when a task is updated in a project.
Get client details
Tool to get client details including profile data, contact count, and plan information. use when verifying account profile and limits.
Connect any two apps with Notis in the middle.
Asana and Benchmark email, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Benchmark email.