Collect web data when a task gets tagged
A tag can signal that a task is ready for collection. Notis can run the Actor and bring its dataset items into the automation report.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Run Actor Sync & Get Dataset Items
Tool to run an actor synchronously and retrieve its dataset items. use when immediate access to run results is needed.
Why this helps
Tagged collection work still requires opening Apify, starting the Actor, and returning later for results.
- Use a task tag to mark work that is ready for data collection.
- Run the Actor and retrieve its dataset items in one action.
- Make collected results easier to review alongside the request.
Setup
Build it in a few focused steps.
- 1Connect Asana and Apify once in the Notis portal.
- 2Create a new automation in Automations, then describe the collection run and how to summarize its dataset items.
- 3Pick the Asana Tag Added to Task trigger.
- 4Choose a report channel and test by adding the intended tag to one real task.
Questions about this workflow
How does the tag event identify the tag?
For Asana tag events, the event parent is the tag, so parent.gid contains the tag GID. State which tag should indicate collection work in your instruction.
What does this action return?
It runs the Actor synchronously and retrieves dataset items. JSON is the fully supported output format for dataset items.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Apify. A trigger fires from one place; an action lands in another.
Asana triggers
Apify actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Actor
Tool to create a new actor with specified configuration. use when you need to initialize a fresh actor programmatically before publishing or running it.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Dataset
Tool to create a new dataset. use when you need to initialize or retrieve a dataset by name.
Attachment Added to Task
Triggers when an attachment is added to a task.
Create Actor Task
Tool to create a new actor task with specified settings. use when you need to configure or schedule recurring actor runs programmatically.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create Task Webhook
Tool to create a webhook for an actor task. use when you need external notifications about task run events (e.g., completion or failure) in downstream systems.
New Task Created
Triggers when a new task is created in a project.
Delete Actor
Tool to delete an actor permanently. use when you need to remove an actor by its id or username~actorname. confirm before calling.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Webhook
Tool to delete a webhook by its id. use when removing a webhook after confirming the webhook id.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get Actor Details
Tool to get details of a specific actor. use when you need actor metadata by id or username/actorname.
Task Updated
Triggers when a task is updated in a project.
Get all webhooks
Tool to get a list of all webhooks created by the user. use when you need to enumerate webhooks before filtering or maintenance.
Connect any two apps with Notis in the middle.
Asana and Apify, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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