Prepare for Zoom meetings with Jira tasks
Give important new meetings a preparation checklist in Jira, linked to the project context that matters.
Trigger
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Action
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Why this helps
Meeting preparation gets squeezed out when the invite is created without a follow-up reminder or owner.
- Create a visible place to track meeting preparation.
- Prompt teams to gather relevant context and materials.
- Keep prep work connected to the project.
Setup
Build it in a few focused steps.
- 1Connect Zoom and Jira once in the Notis portal.
- 2Create an automation and describe which new meetings need a Jira preparation task and what it should cover.
- 3Pick the Zoom New Meeting Created trigger and choose a run report destination.
- 4Test with a real meeting and review the created preparation issue.
Questions about this workflow
Will this create tasks for every meeting?
Describe in your instruction which meetings are relevant. Notis can use available meeting details, but it cannot rely on filters you have not specified.
Can it add the agenda to Jira?
If the meeting details include an agenda, your instruction can ask Notis to include it in the preparation issue.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Jira. A trigger fires from one place; an action lands in another.
Zoom triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Link Issues
Links two jira issues using a specified link type with optional comment.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Zoom and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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