Keep webinar participant follow-ups on track
When a new participant appears in a past webinar list, create an Asana task for the materials or next steps your team promised.
Trigger
New Webinar Participant
Triggers when a new participant appears in a past webinar's participant list.
Action
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Why this helps
Post-webinar follow-up slips when attendee information arrives after the event.
- Capture post-webinar follow-up in the task list.
- Make promised resources easier to remember.
- Reduce manual checks of participant lists.
Setup
Build it in a few focused steps.
- 1Connect Zoom and Asana once in the Notis portal.
- 2Create an automation by telling Notis what follow-up task to create when a webinar participant appears.
- 3Pick New Webinar Participant as the trigger.
- 4Choose where Notis should send run reports.
- 5Test with one real webinar participant and review the task.
Questions about this workflow
Does this trigger during a live webinar?
It triggers when a new participant appears in a past webinar's participant list.
Can it track a specific kind of follow-up?
Yes. Describe the follow-up you want Notis to create in the automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Asana. A trigger fires from one place; an action lands in another.
Zoom triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Zoom and Asana, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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