Invoice Fulfillment Subtask Queue Automation
When an invoice is paid, instantly create fulfillment subtasks in Asana. Your delivery team knows exactly what needs to happen to complete the order.
Trigger
Invoice Payment Succeeded Trigger
Triggered when an invoice payment is successful in Stripe
Action
Create subtask
Creates a new asana subtask under an existing parent task (`task gid`); `due on` and `due at` are mutually exclusive and cannot be set simultaneously.
Why this helps
Invoices get paid but your fulfillment team doesn't have a clear checklist of delivery steps. Work gets lost or duplicated, slowing your order-to-delivery cycle.
- Eliminate guesswork from fulfillment—everyone knows what to do
- Speed up delivery by removing mental load of remembering steps
- Reduce fulfillment errors from missed steps
- Create a visible queue for your delivery team
Setup
Build it in a few focused steps.
- 1Connect Stripe and Asana to Notis.
- 2Create an automation with this prompt: 'When an invoice is paid in Stripe, create subtasks for fulfillment: (1) Verify inventory, (2) Prepare shipment, (3) Generate label, (4) Hand off to carrier, (5) Update customer with tracking.'
- 3Set the trigger to Stripe's Invoice Payment Succeeded event.
- 4Choose your notification channel.
- 5Test by marking a test invoice as paid and verify the subtasks appear.
Questions about this workflow
Can I vary the subtasks by product type?
Yes. Add conditional logic: 'For physical products, use the full fulfillment checklist. For digital products, use a simpler delivery checklist.' Notis will adapt.
Can I attach estimated times to each subtask?
Absolutely. Include in your prompt: 'Set realistic time estimates for each step based on our historical fulfillment times.'
Can I auto-assign these to my warehouse team?
Yes. In your prompt, add: 'Assign all fulfillment subtasks to my warehouse supervisor.' Notis will make the assignments.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Stripe to Asana. A trigger fires from one place; an action lands in another.
Stripe triggers
Asana actions
Charge Failed Trigger
Triggered when a direct charge fails in Stripe's legacy Charges API
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Checkout Session Completed Trigger
Triggered when a checkout session is completed in Stripe
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Invoice Payment Succeeded Trigger
Triggered when an invoice payment is successful in Stripe
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Payment Intent Failed Trigger
Triggered when a payment intent fails in Stripe
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Product Created Trigger
Triggered when a product is created in Stripe
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Subscription Added Trigger
Triggered when a subscription is added in Stripe
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Subscription Deleted Trigger
Triggered when a subscription is deleted in Stripe
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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