Turn email requests into Asana tasks
Keep important asks from getting buried in your inbox. Notis can turn a new Outlook message into a clear Asana task.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Why this helps
Action items in email are easy to lose when you switch to other work.
- Capture clear requests without copying them by hand.
- Keep the task summary connected to its email context.
- Reduce the chance that a follow-up disappears in your inbox.
Setup
Build it in a few focused steps.
- 1Connect Outlook and Asana once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis the outcome in plain language from a channel.
- 3In one instruction, ask Notis to create an Asana task for each new email with a clear request and summarize the request with useful context.
- 4Pick the Outlook New Outlook Message trigger and choose where run reports should go.
- 5Test with one real request email and review the resulting task.
Questions about this workflow
Will every new email become a task?
Describe the request you want captured in your instruction. Notis can use the message content to decide whether it contains a clear action.
Can the task include the original email?
Ask Notis to include the relevant context in the task details. The available event provides a new message, but no separate attachment or message-link action is listed here.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Asana. A trigger fires from one place; an action lands in another.
Outlook triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Outlook and Asana, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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