Intake Documents from External Tools Automatically
Bring documents from email, forms, and other tools directly into Affinda automatically. Set up a webhook and external systems push documents for instant parsing.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Why this helps
Documents arrive through multiple channels: client email, form submissions, API integrations, and file sharing tools. Manually moving documents from each source to Affinda for parsing is tedious and sources get missed.
- Receive documents from any external source
- No manual copy-paste needed
- Automatic document parsing
- Centralize documents from email, forms, APIs
Setup
Build it in a few focused steps.
- 1Connect your Affinda account to Notis in the portal.
- 2Create automation: 'External Document Intake via Webhook'.
- 3Set trigger to 'Incoming Webhook' (Notis generates a unique webhook URL for you to share).
- 4Write the automation: 'When an external system sends a document via webhook, create a new document in Affinda and parse it with the specified extractor. Include metadata like sender, source system, and timestamp in the document metadata.'
- 5Share the generated webhook URL with your external sources (email forwarding, form submission handler, API endpoint). Test by sending one document from an external source.
Questions about this workflow
Can I send documents from email using this webhook?
Yes. Set up email forwarding or use email-to-webhook services like Zapier to forward emails with attachments directly to Notis.
What data can I include with each webhook document submission?
You can send the document file/URL plus metadata like sender name, source system, document type, and custom tags for organization.
Does this work with file sharing tools like Dropbox or Google Drive?
Yes. Use file-watching tools or API integrations to send new files to the webhook whenever they arrive in your shared folders.
Can I route different document types to different extractors?
Yes. In your automation: 'If document type is resume, use resume extractor. If invoice, use invoice extractor. If contract, use contract extractor.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Notion to Affinda. A trigger fires from one place; an action lands in another.
Notion triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
All Page Events
Triggers when any Notion page is created or updated across the workspace.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Comment Created
Triggers when a new comment is created in Notion. Optional `page_id` filter scopes to comments on a specific page. When omitted, fires for any new comment in the workspace the integration has access to. Requires the 'Read comments' capability on the Notion integration. If a connection was authorized before that capability was enabled, the user must re-authorize the connection for comment events to flow.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
New Comment
Triggers when a new comment is added to a specified Notion block or page.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Database Created
Triggers when a new Notion database (the container) is created. A database is the post-2025-09-03 container that holds one or more data sources. This trigger fires for the container's creation event (`database.created`), distinct from `NOTION_DATASOURCE_CREATED` which fires when a new data source is added to an existing database. Most customers calling Notion's `POST /v1/databases` (the legacy API) or creating a database via the Notion UI will see this event. Adding a new data source to an existing database fires `data_source.created` instead — use `NOTION_DATASOURCE_CREATED` for that. Notion's payload puts `entity.type: "block"` (the container is a `child_database` block in the content tree) and `entity.id` is the database id.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Data Source Created
Triggers when a new Notion data source is created. Fires workspace-wide. The payload's `data.parent` carries the data source's tree parent (typically the teamspace) for downstream filtering. A single template-based database creation can fire multiple `data_source.created` events at once — one per data source the template instantiates.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Data Source Schema Updated
Triggers when a Notion data source's schema is updated. Fires on column add / remove / rename. Payload includes `data.updated_properties: [{id, name, action}]` so consumers can discriminate the kind of change downstream. Optional `data_source_id` filter scopes to schema changes on a single data source. When omitted, fires for any schema change in the workspace the integration has access to. Note: adding a column also fires `page.properties_updated` once per existing row in the data source. Customers wanting a single structural-change signal should use this trigger.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Notion and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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