Parse Candidate Resumes Automatically
Stop copying resume data by hand. Automatically extract candidate information when applications land in Notion, surfacing skills, experience, and contact info in seconds.
Trigger
New Page
Triggers when a new page is added to a Notion database.
Action
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Why this helps
Hiring managers lose candidate details in volume, miss key qualifications, and spend hours copying resume data into tracking systems. Switching between resume PDFs and Notion databases increases errors and fatigue.
- Extract candidate skills and experience automatically
- Reduce manual resume data entry by hours each cycle
- Create searchable candidate records instantly
- Never miss qualifications or employment gaps
Setup
Build it in a few focused steps.
- 1Connect your Notion workspace and Affinda account to Notis through the portal (one-time setup).
- 2Create a new automation in the Notis portal: go to Automations, click New Automation, name it 'Parse Candidate Resumes'.
- 3Set the trigger to 'New Page' in your Notion Hiring Database, which fires when recruiter adds a candidate.
- 4Write your automation in plain language: 'When a new candidate page arrives, extract the resume and parse it with Affinda. Capture skills, education, work history, and contact info.'
- 5Choose your notification channel (Slack or email) where Notis reports each run, then test with one real application.
Questions about this workflow
Does this work with resumes in different file formats?
Yes. Affinda parses PDFs, DOCX, images, and scanned documents. Notis automatically detects the format and extracts data consistently.
What happens if a resume is missing or only a link is attached?
Notis can follow public links to fetch resume files. If a resume is missing, the automation logs it and alerts you to chase the candidate.
Can I customize which resume fields get extracted?
Yes. In your automation prompt, specify the fields you need: 'Extract name, email, top skills, years of experience, and past job titles.' Notis pulls only what matters.
Does this work for freelancer or contractor applications?
Absolutely. Adjust the prompt for different application types: 'Extract portfolio links, hourly rate, and availability in addition to resume data.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Notion to Affinda. A trigger fires from one place; an action lands in another.
Notion triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
All Page Events
Triggers when any Notion page is created or updated across the workspace.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Comment Created
Triggers when a new comment is created in Notion. Optional `page_id` filter scopes to comments on a specific page. When omitted, fires for any new comment in the workspace the integration has access to. Requires the 'Read comments' capability on the Notion integration. If a connection was authorized before that capability was enabled, the user must re-authorize the connection for comment events to flow.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
New Comment
Triggers when a new comment is added to a specified Notion block or page.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Database Created
Triggers when a new Notion database (the container) is created. A database is the post-2025-09-03 container that holds one or more data sources. This trigger fires for the container's creation event (`database.created`), distinct from `NOTION_DATASOURCE_CREATED` which fires when a new data source is added to an existing database. Most customers calling Notion's `POST /v1/databases` (the legacy API) or creating a database via the Notion UI will see this event. Adding a new data source to an existing database fires `data_source.created` instead — use `NOTION_DATASOURCE_CREATED` for that. Notion's payload puts `entity.type: "block"` (the container is a `child_database` block in the content tree) and `entity.id` is the database id.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Data Source Created
Triggers when a new Notion data source is created. Fires workspace-wide. The payload's `data.parent` carries the data source's tree parent (typically the teamspace) for downstream filtering. A single template-based database creation can fire multiple `data_source.created` events at once — one per data source the template instantiates.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Data Source Schema Updated
Triggers when a Notion data source's schema is updated. Fires on column add / remove / rename. Payload includes `data.updated_properties: [{id, name, action}]` so consumers can discriminate the kind of change downstream. Optional `data_source_id` filter scopes to schema changes on a single data source. When omitted, fires for any schema change in the workspace the integration has access to. Note: adding a column also fires `page.properties_updated` once per existing row in the data source. Customers wanting a single structural-change signal should use this trigger.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Notion and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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