Process Documents in Batch Overnight
Process a backlog of documents automatically. Notis runs every night, parses pending documents in Affinda, and has everything ready when you start work.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Why this helps
Document backlog accumulates during the day. Manually processing documents one by one is slow and blocks other work. Founders get distracted from real work by urgent document processing demands.
- Process document backlog automatically overnight
- Wake up to fully parsed documents
- Never manually batch process again
- Reduce context-switching during work hours
Setup
Build it in a few focused steps.
- 1Connect Notion and Affinda to Notis in the portal.
- 2Create automation: 'Batch Document Synchronization'.
- 3Set trigger to 'Daily at 11:00 PM' (or your preferred off-hours time) with notis_cron.
- 4Write the automation: 'Every night at 11 PM, fetch all documents in Affinda marked as pending. Extract annotations from each document, standardize extracted data formats, and update annotations with any corrections or standardized values. Generate a summary report of documents processed.'
- 5Select notification channel to receive the morning summary, then monitor the first few overnight runs.
Questions about this workflow
Can I customize what time the batch runs?
Yes. Pick any time that works (early morning, late night, weekends). Most teams choose off-hours like midnight or 3 AM.
What if a document fails to process?
Notis logs failures and flags them in the morning summary. You can retry failed documents manually or Notis re-attempts the next night.
Can I process specific document types or just everything pending?
You can customize the automation to process specific types: 'Process only invoices and receipts overnight, handle contracts manually during business hours.'
Does this handle very large document backlogs?
Yes. Notis processes as many documents as you have. Very large backlogs may take longer, so timing the run for a low-traffic window helps.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Notion to Affinda. A trigger fires from one place; an action lands in another.
Notion triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
All Page Events
Triggers when any Notion page is created or updated across the workspace.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Comment Created
Triggers when a new comment is created in Notion. Optional `page_id` filter scopes to comments on a specific page. When omitted, fires for any new comment in the workspace the integration has access to. Requires the 'Read comments' capability on the Notion integration. If a connection was authorized before that capability was enabled, the user must re-authorize the connection for comment events to flow.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
New Comment
Triggers when a new comment is added to a specified Notion block or page.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Database Created
Triggers when a new Notion database (the container) is created. A database is the post-2025-09-03 container that holds one or more data sources. This trigger fires for the container's creation event (`database.created`), distinct from `NOTION_DATASOURCE_CREATED` which fires when a new data source is added to an existing database. Most customers calling Notion's `POST /v1/databases` (the legacy API) or creating a database via the Notion UI will see this event. Adding a new data source to an existing database fires `data_source.created` instead — use `NOTION_DATASOURCE_CREATED` for that. Notion's payload puts `entity.type: "block"` (the container is a `child_database` block in the content tree) and `entity.id` is the database id.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Data Source Created
Triggers when a new Notion data source is created. Fires workspace-wide. The payload's `data.parent` carries the data source's tree parent (typically the teamspace) for downstream filtering. A single template-based database creation can fire multiple `data_source.created` events at once — one per data source the template instantiates.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Data Source Schema Updated
Triggers when a Notion data source's schema is updated. Fires on column add / remove / rename. Payload includes `data.updated_properties: [{id, name, action}]` so consumers can discriminate the kind of change downstream. Optional `data_source_id` filter scopes to schema changes on a single data source. When omitted, fires for any schema change in the workspace the integration has access to. Note: adding a column also fires `page.properties_updated` once per existing row in the data source. Customers wanting a single structural-change signal should use this trigger.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Notion and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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