Check appointment availability as new contacts arrive
See open Appointo times when a new contact enters HubSpot, without stopping to search the calendar manually.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
Why this helps
A new contact can be ready to book while the calendar search and follow-up get lost among other tasks.
- Cuts the manual step between capturing a contact and checking open times.
- Makes scheduling follow-up easier to handle while the conversation is fresh.
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Appointo once in the Notis portal.
- 2Create an automation from Automations, New Automation, or tell Notis what you want from any channel.
- 3In one instruction, ask Notis to check Appointo availability for a chosen appointment and date range when HubSpot creates a contact, then summarize the openings.
- 4Pick the HubSpot Contact Created trigger and choose where run reports should go.
- 5Test with one real contact and confirm the availability summary is useful.
Questions about this workflow
Does this create an Appointo booking?
No. This workflow checks availability using Appointo's Get Appointment Availability action. Booking requires a separate workflow and confirmation of an available time.
What appointment and date range will it check?
Include the appointment and date range in your instruction. The event list does not specify a way to infer these from a contact.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Appointo. A trigger fires from one place; an action lands in another.
Hubspot triggers
Appointo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Authenticate Appointo API Token
Tool to authenticate with the Appointo API by validating the APPOINTO-TOKEN header. Use when verifying the token before subsequent API calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
Contact Created Trigger
Contact Created Trigger
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
List Appointments
Tool to list appointments. Use when fetching appointments with optional filters and pagination after confirming a valid API token.
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
List Products
Tool to fetch all available products. Use when browsing products with optional paging and search. Call after authenticating with Appointo API.
List Subscription Contracts
Tool to list subscription contracts. Use when retrieving contracts with optional search after confirming a valid API token.
Connect any two apps with Notis in the middle.
Hubspot and Appointo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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