Catch campaign tags that may need cleanup
A trashed campaign file can prompt a careful Beaconstac tag review when the file identifies the tag and your instruction requires validation before removal.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
Why this helps
Obsolete campaign labels can linger after source materials are retired, while deleting the wrong tag can disrupt organization.
- Surface a possible cleanup task when campaign material is retired.
- Require tag identification and validation before removal.
- Get a run report documenting whether the tag was deleted or left in place.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to validate the identified tag before deleting it and to leave it unchanged if the tag or approval is unclear.
- 4Pick the File Deleted or Trashed trigger and choose where run reports should go.
- 5Test with one real retired campaign file and a tag approved for removal.
Questions about this workflow
Does the action check whether a tag is unused?
The listed action deletes a tag by ID and does not describe usage checks. Supply a validation process or approval in the instruction; otherwise, leave the tag unchanged.
Can a permanent deletion be undone?
The event covers files moved to trash or permanently deleted, and the Beaconstac action is Delete Tag. Use a clear validation instruction before enabling deletion.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Beaconstac. A trigger fires from one place; an action lands in another.
Google Drive triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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File Created
Triggers when a new file is created in Google Drive.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
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Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Google Drive and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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