Connect Google Drive to Beaconstac

When something happens in Google Drive, Notis takes the next step in Beaconstac. Describe what you want in plain English, or start from one of the examples below.

When this happens · Trigger

Do this · Action

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Examples

Ways Notis can move work from Google Drive to Beaconstac

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Apply Approved QR Destination Changes

Use a Google Drive comment to request a change to an existing Beaconstac QR code, then update that code after checking the instruction.

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Refresh QR Codes from Updated Campaign Briefs

When a Drive campaign brief changes, use its stated instructions to update the matching existing Beaconstac QR code.

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Create Beaconstac Tags for New Campaign Files

When a new Drive campaign file provides a clear campaign label, create a Beaconstac tag to organize related assets.

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Start Beaconstac User Setup from a Shared Drive File

When a Drive file is shared with a new collaborator, use an explicit onboarding instruction to create a Beaconstac user if the needed details are available.

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Update Beaconstac Places from Matching Drive Records

When a new Drive file matches a location query, use its explicit approved details to update the identified Beaconstac place.

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Review Beaconstac Tags After Campaign Files Are Trashed

When a campaign file is trashed, check Beaconstac tags for a clearly identified obsolete tag and remove it only when instructed.

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Schedule a Beaconstac QR Period Overview

On a recurring schedule, retrieve Beaconstac period overview metrics for a specified product and interval, then send a run report.

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Schedule a Beaconstac Product Overview

Retrieve Beaconstac analytics for a specified product type and time range on a recurring schedule.

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Apply Tag Changes from a Drive Change Record

When Drive changes are detected, use a clear change record to update a specified Beaconstac tag's name or color.

Supported Triggers and Actions

Notis builds workflows that link Google Drive to Beaconstac. A trigger fires from one place; an action lands in another.

Google Drive triggers

Beaconstac actions

Recurring trigger

Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.

TriggerScheduled

Create Place

Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.

ActionInstant

Webhook trigger

Notis starts this workflow when an external tool or custom backend sends an HTTP request.

TriggerInstant

Create QR Template

Tool to create a new qr code template. use when you need reusable design presets for qr codes.

ActionInstant

Comment Added (Docs/Sheets/Slides)

Triggers when a new comment is added to Google Docs, Sheets, or Slides.

TriggerPolling

Create Tag

Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.

ActionInstant

File Created

Triggers when a new file is created in Google Drive.

TriggerPolling

Create User

Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).

ActionInstant

File Deleted or Trashed

Triggers when a file is moved to trash or permanently deleted in Drive.

TriggerPolling

Delete QR Code

Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.

ActionInstant

File Shared (Permissions Added)

Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.

TriggerPolling

Delete QR Code Template

Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.

ActionInstant

File Updated

Triggers when a file's metadata or content changes in Google Drive.

TriggerPolling

Delete Tag

Tool to delete a tag by its id. use when you need to remove an existing tag after validation.

ActionInstant

Google Drive Changes

Triggers when changes are detected in a Google Drive.

TriggerPolling

List Bulk QR Code Collections

Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.

ActionInstant

Trigger Types

Four ways to start an automation.

A trigger is the event that kicks a workflow off. Notis supports four kinds: an event in a connected app, an inbound webhook, a recurring schedule, and soon, your own database.

Integration triggers

Fire when something happens inside a connected app. New Notion page, Stripe charge, Linear issue: any of 1,000+ apps can start a workflow.

New Notion pageStripe chargeCalendar event

Webhook triggers

A unique URL per workflow. Anything that can send an HTTP POST can start an automation, including no-code tools that speak webhooks.

Any HTTP POSTCustom backendIoT event

Works with

ZapierPipedream

Most used

Recurring triggers

Cron-style schedules run a workflow on the clock. Daily standups, hourly syncs, business-hours-only digests: the workhorse of Notis.

Daily · 8:00HourlyWeekdays only

Coming soon

Database triggers

Watch a row, query, or threshold in your own database and fire the moment the data changes. Row inserted, value crosses a limit, query starts matching.

Row insertedValue > limitQuery match

Why AI automation

Classic automation breaks. AI adapts.

Same triggers and actions, smarter middle. AI handles the fuzziness that breaks traditional Zapier-style workflows the moment a field gets renamed.

Classic automationAI automation

Cost

$ · pay per run

$$ · AI models per run

Reliability

Breaks on schema change

Adapts to format changes

Setup

Click 8 dropdowns

Describe it in English

Handles fuzzy

Hard-coded fields only

Reads intent, summarises

Human in loop

Bolted on

Built in · approval inbox

Maintenance

You own every break

Self-heals · we own it

Ease of use

Describe it. Notis builds it.

Skip the visual builder. Tell Notis what you want, in plain English. It writes the workflow, you review and deploy.

You · in the Notis Builder

NEW

“When a row gets added to the Q4 OKRs Notion database and the status is Blocked, send a Telegram message to the owner with a summary of what's blocking, and ping me if there's no reply within 24 hours.”

Notis built this automation:

TriggerRow added to "Q4 OKRs"

Condition✦Status = "Blocked"

AI step✦Summarise the blocker in plain English

ActionDM the row owner with summary

Timeout✦No reply in 24h → ping you

Observability

Watch every run.

Notis Desktop is Mission Control for your AI automations. See every run, replay, edit, or rewind. Set approval gates so Notis pauses before destructive actions.