Keep Beaconstac place details aligned with location records
A new Drive file that matches your location query can prompt an update to a named Beaconstac place using the file's explicit approved details.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Update Place
Tool to update the specified place by id. use after retrieving the place to modify its details, such as name, address, or coordinates.
Why this helps
Location details maintained in campaign records can drift from the place information used by proximity marketing.
- Use a targeted Drive query to catch relevant new location records.
- Update an existing place when its ID and requested changes are stated clearly.
- Get a report when information is incomplete or an update runs.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Beaconstac once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to update only the existing Beaconstac place identified in the matching file, using explicit approved changes.
- 4Pick the New File Matching Query trigger and choose where run reports should go.
- 5Test with one real matching file containing a known place ID and a specific change.
Questions about this workflow
Does this create a new Beaconstac place?
No. This workflow uses Update Place for an existing place. The available action list has a separate Create Place action, but this instruction is scoped to updates.
Can it infer an address or coordinates?
The instruction should require those details to be explicitly present and report missing values rather than guess.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Beaconstac. A trigger fires from one place; an action lands in another.
Google Drive triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
File Created
Triggers when a new file is created in Google Drive.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Google Drive and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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