Log Drive Sharing as Asana Collaboration Notes
A file is shared in Google Drive, and Notis posts a note in Asana confirming who was added. Your collaboration history lives in one place.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
Files are shared, new people join the project, there's no audit trail of who's involved, context about why they were added gets lost.
- Sharing events are logged automatically in Asana—audit trail is complete.
- Team roster clarity: comments show who's involved and when they joined.
- No lost context: reason for adding someone is captured with the note.
- Centralized history: all collaboration decisions live in the task.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Asana to Notis.
- 2Set up the automation: 'When a file is shared in Drive, post a note in the related Asana task confirming new collaborators.'
- 3Notis detects sharing and posts a timestamped note with collaborator names.
- 4Choose your notification channel.
- 5Test by sharing a Drive file with a new person and verify the note appears in Asana.
Questions about this workflow
Which Asana task gets the collaboration note?
Notis matches the Drive file name to the task name. You can customize matching in your prompt.
Should the note include permission levels or just names?
Yes. Tell Notis: 'Include who was added and their permission level (viewer/editor/etc.)' It will include both.
What if the Asana task doesn't exist?
You can configure Notis to create it, or skip the note. Specify in your automation setup.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Asana. A trigger fires from one place; an action lands in another.
Google Drive triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
File Created
Triggers when a new file is created in Google Drive.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Google Drive and Asana, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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