Check for Appointo Bookings Linked to a Deleted Drive File
A removed request document does not automatically mean its appointment should be cancelled. Find related bookings and review them first.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
Why this helps
Deleting a request file can be mistaken for cancelling an appointment, while the booking itself still needs an intentional decision.
- Surface possible booking records tied to a removed file.
- Keep deletion separate from a cancellation decision.
- Get a clear report when no confident match is found.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Appointo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for deleted-file booking review.
- 3Tell Notis to search Appointo for bookings related to each deleted or trashed file and report matches for review without cancelling anything.
- 4Choose the Google Drive File Deleted or Trashed trigger and select a report channel.
- 5Test with one real deleted-file event and inspect the report.
Questions about this workflow
Will deleting a Drive file cancel an Appointo booking?
No. This workflow only lists likely related bookings for your review.
Why not cancel automatically?
A file deletion does not establish that the customer wants to cancel. Review the booking before taking that action.
What if Appointo has no matching booking?
The report should say no confident match was found.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Appointo. A trigger fires from one place; an action lands in another.
Google Drive triggers
Appointo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Authenticate Appointo API Token
Tool to authenticate with the Appointo API by validating the APPOINTO-TOKEN header. Use when verifying the token before subsequent API calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
File Created
Triggers when a new file is created in Google Drive.
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
List Appointments
Tool to list appointments. Use when fetching appointments with optional filters and pagination after confirming a valid API token.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
List Products
Tool to fetch all available products. Use when browsing products with optional paging and search. Call after authenticating with Appointo API.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
List Subscription Contracts
Tool to list subscription contracts. Use when retrieving contracts with optional search after confirming a valid API token.
Connect any two apps with Notis in the middle.
Google Drive and Appointo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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