Find Available Appointo Times From Matching Drive Requests
Let a targeted Drive query surface scheduling requests, then see which Appointo times fit the stated appointment details.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
Why this helps
You may have to scan a stream of files and then check calendars manually before replying with available appointment times.
- Use a focused Drive query as the request intake signal.
- Check availability for a stated appointment and date range.
- Report available slots without creating a booking.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Appointo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for query-matched availability checks.
- 3Tell Notis to read each matching file, use only its stated appointment and date range, check Appointo availability, and report slots or missing details.
- 4Choose the Google Drive New File Matching Query trigger and select a report channel.
- 5Test with one real matching file and review the availability report.
Questions about this workflow
Does this trigger use my Drive query?
Yes. It is the New File Matching Query trigger, which is designed for files matching a provided query.
Will it book a slot?
No. It checks availability and reports results. Booking requires a separate action and an explicit instruction.
What if the file does not include a date range?
Notis should report the missing information rather than choose dates on your behalf.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Appointo. A trigger fires from one place; an action lands in another.
Google Drive triggers
Appointo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Authenticate Appointo API Token
Tool to authenticate with the Appointo API by validating the APPOINTO-TOKEN header. Use when verifying the token before subsequent API calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
File Created
Triggers when a new file is created in Google Drive.
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
List Appointments
Tool to list appointments. Use when fetching appointments with optional filters and pagination after confirming a valid API token.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
List Products
Tool to fetch all available products. Use when browsing products with optional paging and search. Call after authenticating with Appointo API.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
List Subscription Contracts
Tool to list subscription contracts. Use when retrieving contracts with optional search after confirming a valid API token.
Connect any two apps with Notis in the middle.
Google Drive and Appointo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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