Tie Drive file removal to vector cleanup
When a source file is trashed, prompt cleanup of the Apipie AI vector data you have identified as linked to it.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
Delete Vectors
Tool to delete an entire vector collection or specific vectors. use when you need to remove vector data after identifying your target collection or vectors.
Why this helps
Removing a source file can leave related vector data behind if cleanup depends on a separate reminder.
- Prompt vector cleanup when a source file is removed.
- Keep a report of the cleanup action.
- Use an explicitly supplied link between the Drive file and target vectors.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apipie AI once in the Notis portal.
- 2Create an automation in the portal or tell Notis what you want from any channel.
- 3Describe the outcome in one instruction: when a Drive file is trashed, delete only its linked Apipie AI vectors using the collection or vector identifiers supplied in the instruction or available to the automation.
- 4Pick the File Deleted or Trashed trigger and choose where run reports should go.
- 5Test with one real file and a known target collection or vector, then review the report.
Questions about this workflow
Will this discover which vectors came from a file?
No. The action deletes a collection or specific vectors after the target is identified. The file-to-vector relationship and identifiers must be supplied or otherwise available.
Does this also run when a file is permanently deleted?
The listed trigger covers a file moved to trash or permanently deleted in Drive.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apipie ai. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apipie ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Vectors
Tool to delete an entire vector collection or specific vectors. use when you need to remove vector data after identifying your target collection or vectors.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Comment Added (Docs/Sheets/Slides)
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Get query history
Tool to retrieve historic api usage logs including latency, token counts, costs, and source ip. use after authenticating to analyze past queries for cost management, performance monitoring, or auditing.
File Created
Triggers when a new file is created in Google Drive.
List AI Models
Tool to fetch a list of available ai models. use when you need up-to-date model listings and want to filter by. model type, subtype, provider, or retrieve specialized lists like voices or restrictions.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Apipie ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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