See Your Meeting Lifecycle at a Glance
Notis automatically organizes meeting tasks into sections based on status: Pre-Meeting for upcoming meetings needing prep, In-Progress for imminent ones, Post-Meeting for follow-ups. Your workflow is visible and structured.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Why this helps
Your Asana board has a jumble of meeting tasks at different stages. You can't tell which meetings need prep now, which are happening today, and which need follow-ups. This lack of visual organization slows down your decision-making.
- See which meetings need your attention now, which need prep, and which need follow-ups
- Reduce cognitive load by having the status visible (no mental math needed)
- Automatically stay organized as meetings progress through their lifecycle
- Build a visual rhythm that guides your meeting prep and follow-up
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When I create meeting tasks, organize them in my Asana project using sections: Pre-Meeting (upcoming), In-Progress (within 24 hours), Post-Meeting (just completed). Update the section as the meeting progresses.'
- 3Notis will move tasks between sections automatically based on timing.
- 4Verify the organization by checking your Asana project for the moving tasks.
- 5Optional: Customize the timing rules (e.g., 'Move to In-Progress 2 hours before,' or 'Move to Post-Meeting 30 minutes after').
Questions about this workflow
What if I manually move a task to a different section?
Notis will respect your manual change and won't move it again until the next automatic trigger (e.g., the meeting starts).
Can I exclude certain meeting types from this automation?
Yes. Tell Notis to only organize tasks with specific tags, from certain calendars, or matching certain keywords.
What happens after the meeting is over—does the task stay in Post-Meeting forever?
By default, yes. You can ask Notis to archive or delete tasks after a certain time (e.g., 1 week after meeting ends).
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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