Never Start a Meeting Unprepared
Five minutes before each meeting starts, Notis posts a reminder in your Asana task with the join link, attendee list, and any last-minute prep notes. Grab the link and join ready.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
Your meeting starts and you're scrambling to find the Zoom link, pull up the agenda, and remember who's attending. You join late or unprepared because you forgot to reference the Asana task beforehand.
- Join meetings on time with the link and context already visible in Asana
- Reduce pre-meeting scrambling and anxiety
- Centralize meeting join links in one place (Asana) instead of searching for them
- Create a consistent pre-meeting ritual to get focused and prepared
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: '5 minutes before each calendar event, post a reminder in the Asana task with the join link, attendees, and prep notes.'
- 3Notis will set the timing and include whatever meeting details are available (video link, description, attendee list).
- 4Test by waiting for an upcoming meeting to see the reminder appear in Asana.
- 5Optional: Customize the reminder message or change the timing (10 minutes before, 1 hour before, etc.).
Questions about this workflow
Will the reminder include the Zoom/Google Meet link?
Yes, if the link is in your calendar event description. If not, Notis will post the reminder without the link (you can add it manually).
Can I turn off reminders for certain meetings (like personal time)?
Yes. Tell Notis to skip specific calendars or event types.
What if I want reminders at a different time (like 15 minutes before)?
Absolutely. Tell Notis your preferred timing when setting up the automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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