Organize Every Important Meeting in Asana
Schedule an all-hands or big client call in Google Calendar? Notis creates a dedicated Asana section for prep tasks, agenda items, and follow-ups so the meeting is organized from the start.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create a section in a project
Creates a new section in a project, optionally positioned relative to an existing section in the same project, and returns the full record of the new section.
Why this helps
You have a big meeting coming up (all-hands, client review, fundraising call) but your prep tasks live scattered in your Asana project with no dedicated space. You miss prep steps or forget to coordinate with your team.
- Organize prep tasks in a dedicated section so nothing falls through the cracks
- Give your team a clear view of what needs to happen before the meeting
- Track follow-ups and action items in the same section after the meeting ends
- Reduce mental load by having a structured place for every meeting's context
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When I add a calendar event with certain keywords (like All-Hands, Client Review, Board Meeting), create a dedicated section in my Asana project for prep and follow-ups.'
- 3Specify which calendar keywords trigger section creation and which Asana project to add the sections to.
- 4Test by creating a calendar event with a trigger keyword and verifying the section appears in Asana.
- 5Optional: Ask Notis to pre-populate the section with task templates (Prepare Agenda, Send Pre-Read, Collect Questions, etc.).
Questions about this workflow
How does Notis know which project to add the section to?
You specify the project when setting up the automation. Notis can also match based on calendar event details or keywords.
Can I use this for all calendar events or just specific types?
By default, only events matching certain keywords (like 'Meeting', 'Review', 'Call'). You can include all events or customize the filter.
What if I don't need the section after the meeting is over?
You can delete it manually, or ask Notis to archive sections after a certain time period.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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