Centralize Meeting Notes in Asana
Your meeting note-taking tool (Otter.ai, Gumloop, assistant bot, etc.) sends notes to Notis via webhook, which posts them as Asana comments so your team sees the output immediately.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
You take meeting notes in one tool, but they stay isolated in email or a notes app. Your team doesn't see them, so they recreate the work or miss important decisions. Action items get buried in notes and forgotten.
- Meeting notes appear in Asana instantly so your team sees decisions and action items
- Stop duplicating meeting summaries in email and Asana
- Create an audit trail of meeting discussions and decisions in Asana
- Reduce back-and-forth messages asking 'What did we decide?'
Setup
Build it in a few focused steps.
- 1Connect Asana to Notis.
- 2Ask Notis: 'When my note-taking tool sends meeting notes via webhook, post them as a comment on the related Asana task.'
- 3Notis gives you a webhook URL to configure in your note tool (Otter.ai, Gumloop, Fireflies, etc.).
- 4Test by taking a meeting note and verifying it appears in Asana as a task comment within seconds.
- 5Optional: Ask Notis to format the notes in a specific way or add metadata like attendees or date.
Questions about this workflow
What information should the webhook include?
Minimally, the meeting notes content. Optionally include meeting date, attendees, action items, and task gid if you have it.
Can I use this with multiple note-taking tools at once?
Yes. Set up webhooks in each tool (Otter.ai, Gumloop, etc.) and they'll all post to Asana.
What if there's no existing Asana task for the meeting?
Notis can create one automatically when notes arrive, or skip the post if no task exists. Your choice.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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