Keep Your Task Board Clean After Cancellations
Cancel a meeting in Google Calendar? Notis cleans up automatically by deleting or archiving the corresponding Asana prep task so you're not left with ghost tasks.
Trigger
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Action
Delete a task
Delete a task.
Why this helps
You cancel a meeting and the Asana prep task stays on your board, cluttering your view. Later, you forget you cancelled and waste mental energy worrying about the meeting or starting prep work that's no longer needed.
- Avoid cluttering your Asana board with tasks for cancelled meetings
- Stop wasting mental energy on cancelled work
- Keep your task counts and board status accurate
- Maintain a single source of truth between calendar and tasks
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When I cancel a Google Calendar meeting, delete or archive the related Asana prep task so my board stays clean.'
- 3Choose whether Notis should delete tasks (permanently) or archive them (for historical reference).
- 4Test by canceling a meeting and verifying the task is cleaned up in Asana.
- 5Optional: Ask Notis to only delete tasks with certain tags or in certain projects to avoid deleting unrelated tasks.
Questions about this workflow
What if I deleted a calendar event by mistake?
The task gets cleaned up automatically. You can ask Notis to restore it if needed, or just recreate it manually.
Does this work for rescheduled meetings?
No, rescheduling keeps the task (the meeting is still happening, just at a different time). Only cancellations trigger cleanup.
Can I exclude certain tasks from being deleted?
Yes. Tell Notis to only delete tasks with specific tags, or skip tasks that have comments/activity.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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