Keep Stakeholders Updated on Key Milestones
When you add a key meeting to your Google Calendar (investor call, product launch, big client event), Notis creates a project status update in Asana so stakeholders know what's happening and when.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create Project Status Update
Tool to create a new status update on a project. use when you need to communicate the current status, progress, or any blockers related to a specific project.
Why this helps
You have an investor call or product launch on your calendar, but your stakeholders don't know about it or its impact. You end up sending manual updates, and some people miss the news entirely.
- Stakeholders stay informed about key milestones without extra emails
- Reduce back-and-forth updates by posting status in Asana
- Create an audit trail of important meetings and decisions
- Automate routine status communications so you focus on the work
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When I add a calendar event with certain keywords (like Investor, Launch, Milestone), create a project status update in Asana to notify stakeholders.'
- 3Specify which calendar events should trigger status updates (e.g., events with 'Investor' in the title, or events in a specific 'Stakeholder Updates' calendar).
- 4Test by creating a calendar event with a trigger keyword and verifying the status update appears in Asana.
- 5Optional: Customize the status message template to include meeting purpose, date, and expected outcomes.
Questions about this workflow
How does Notis know which project to post the status update to?
You specify which Asana project(s) to update when setting up the automation. You can also tell Notis to match based on keywords or the calendar event title.
Can I exclude certain events or calendar types?
Yes. Tell Notis to skip personal calendars or events without specific keywords (like milestone names).
What if the same event changes (rescheduled, etc.)?
Notis can update the existing status if it's recent, or create a new status update. You choose the behavior.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Asana.