Never Lose Track of Meeting Action Items
When you add a meeting to Google Calendar, Notis creates action item subtasks in Asana. After the meeting, you fill them in immediately so no decision or assigned task gets forgotten.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create subtask
Creates a new asana subtask under an existing parent task (`task gid`); `due on` and `due at` are mutually exclusive and cannot be set simultaneously.
Why this helps
After a meeting, you intend to add action items to Asana but never get around to it. The decisions fade from memory, assigned tasks don't get created, and follow-ups get dropped.
- Never lose an action item because the structure is ready immediately after the meeting
- Reduce friction between 'what was decided' and 'what's actually tracked in Asana'
- Ensure every meeting produces visible action items or a clear 'no action needed' note
- Make team members accountable for executing on their meeting commitments
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When I create a calendar meeting, automatically generate a few blank action item subtasks in the Asana task for follow-ups (e.g., Follow up with client, Send deck, Confirm timeline).'
- 3Notis will create 3-5 empty subtasks ready for you to fill in post-meeting.
- 4Test by scheduling a meeting and verifying the subtasks appear in Asana.
- 5After the meeting, fill in the subtasks with actual action items and assign owners.
Questions about this workflow
Can I customize how many subtasks are created?
Yes. Tell Notis to create 3, 5, 10, or however many you typically generate per meeting.
What if a meeting doesn't need action items?
Delete the subtasks manually, or mark them complete with a note like 'No action needed for this meeting.'
Can I pre-populate the subtasks with common action items (e.g., Send notes, Follow-up call)?
Yes. Tell Notis your standard action items and it will create them as templates you refine.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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