Give Sent Email Promises a ClickUp Task
A promise to send a document, make an introduction, or follow up can disappear once you move to the next conversation. Notis can capture concrete commitments as ClickUp tasks.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create a task
Creates a new clickup task in a specific list, optionally as a subtask if a `parent` task id (which cannot be a subtask itself and must be in the same list) is provided.
Why this helps
Work you promised in an email can be overlooked because it never made it onto your task list.
- Turn explicit promises into trackable work.
- Keep follow-ups from getting lost after sending a reply.
- Review commitments in the same place as other tasks.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ClickUp once in the Notis portal.
- 2Create an automation and instruct Notis to create a task for each concrete commitment in a sent message, including relevant context.
- 3Pick Email Sent as the trigger and choose where run reports should go.
- 4Test with one real sent email that includes a clear promise.
Questions about this workflow
Can it avoid creating tasks for routine replies?
Describe what counts as a concrete commitment and ask Notis to skip messages that contain no follow-up work.
Can the task say what I promised?
Ask Notis to use the promised action as the task name and include the relevant message context in the task details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Clickup. A trigger fires from one place; an action lands in another.
Gmail triggers
Clickup actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add dependency
Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add guest to folder
Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add guest to list
Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add guest to task
Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.
Add tags from time entries
Associates a list of specified tags with one or more time entries within a given team (workspace).
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
Add task link
Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).
Add task to list
Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.
Connect any two apps with Notis in the middle.
Gmail and Clickup, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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