Connect Gmail to Clickup

When something happens in Gmail, Notis takes the next step in Clickup. Describe what you want in plain English, or start from one of the examples below.

When this happens · Trigger

Do this · Action

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Examples

Ways Notis can move work from Gmail to Clickup

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Turn Important Incoming Emails Into ClickUp Tasks

Have Notis spot actionable incoming email and create a ClickUp task with the message context, so follow-ups do not get lost in your inbox.

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Log Sent Email Decisions on ClickUp Tasks

After you send a project email, have Notis add a concise note to the relevant ClickUp task so decisions and updates stay with the work.

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Add Client Email Updates to ClickUp

When a client sends a useful update, have Notis summarize it as a comment on the related ClickUp task.

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Turn Email Requirements Into a ClickUp Checklist

Have Notis extract clear deliverable steps from an incoming email and add them as a checklist on the relevant ClickUp task.

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Capture Email Acceptance Criteria as Checklist Items

Ask Notis to add explicit acceptance criteria from incoming email to an existing ClickUp checklist, keeping completion expectations visible.

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Capture Promises From Sent Emails as ClickUp Tasks

Have Notis identify concrete commitments in sent email and create ClickUp tasks so promised follow-ups have a place to land.

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Tag ClickUp Tasks From Incoming Email Context

When a new email adds a relevant signal to existing work, ask Notis to add an existing ClickUp tag to the related task.

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Start Standard Email Requests From a ClickUp Template

When a familiar kind of request arrives by email, have Notis create a ClickUp task from the template your team already uses.

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Build a ClickUp Checklist From Your Project Reply

After sending a project email, have Notis turn the explicit steps you committed to into a checklist on the related ClickUp task.

Supported Triggers and Actions

Notis builds workflows that link Gmail to Clickup. A trigger fires from one place; an action lands in another.

Gmail triggers

Clickup actions

Recurring trigger

Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.

TriggerScheduled

Add dependency

Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.

ActionInstant

Webhook trigger

Notis starts this workflow when an external tool or custom backend sends an HTTP request.

TriggerInstant

Add guest to folder

Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.

ActionInstant

Email Sent

Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.

TriggerPolling

Add guest to list

Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.

ActionInstant

New Gmail Message Received Trigger

Triggers when a new message is received in Gmail.

TriggerPolling

Add guest to task

Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.

ActionInstant

Add tags from time entries

Associates a list of specified tags with one or more time entries within a given team (workspace).

ActionInstant

Add tag to task

Adds an existing tag to a specified task; team id is required if custom task ids is true.

ActionInstant

Add task link

Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).

ActionInstant

Add task to list

Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.

ActionInstant

Trigger Types

Four ways to start an automation.

A trigger is the event that kicks a workflow off. Notis supports four kinds: an event in a connected app, an inbound webhook, a recurring schedule, and soon, your own database.

Integration triggers

Fire when something happens inside a connected app. New Notion page, Stripe charge, Linear issue: any of 1,000+ apps can start a workflow.

New Notion pageStripe chargeCalendar event

Webhook triggers

A unique URL per workflow. Anything that can send an HTTP POST can start an automation, including no-code tools that speak webhooks.

Any HTTP POSTCustom backendIoT event

Works with

ZapierPipedream

Most used

Recurring triggers

Cron-style schedules run a workflow on the clock. Daily standups, hourly syncs, business-hours-only digests: the workhorse of Notis.

Daily · 8:00HourlyWeekdays only

Coming soon

Database triggers

Watch a row, query, or threshold in your own database and fire the moment the data changes. Row inserted, value crosses a limit, query starts matching.

Row insertedValue > limitQuery match

Why AI automation

Classic automation breaks. AI adapts.

Same triggers and actions, smarter middle. AI handles the fuzziness that breaks traditional Zapier-style workflows the moment a field gets renamed.

Classic automationAI automation

Cost

$ · pay per run

$$ · AI models per run

Reliability

Breaks on schema change

Adapts to format changes

Setup

Click 8 dropdowns

Describe it in English

Handles fuzzy

Hard-coded fields only

Reads intent, summarises

Human in loop

Bolted on

Built in · approval inbox

Maintenance

You own every break

Self-heals · we own it

Ease of use

Describe it. Notis builds it.

Skip the visual builder. Tell Notis what you want, in plain English. It writes the workflow, you review and deploy.

You · in the Notis Builder

NEW

“When a row gets added to the Q4 OKRs Notion database and the status is Blocked, send a Telegram message to the owner with a summary of what's blocking, and ping me if there's no reply within 24 hours.”

Notis built this automation:

TriggerRow added to "Q4 OKRs"

Condition✦Status = "Blocked"

AI step✦Summarise the blocker in plain English

ActionDM the row owner with summary

Timeout✦No reply in 24h → ping you

Observability

Watch every run.

Notis Desktop is Mission Control for your AI automations. See every run, replay, edit, or rewind. Set approval gates so Notis pauses before destructive actions.