Keep Sent Email Updates With the ClickUp Task
When you send a meaningful project update, Notis can add a concise comment to the related ClickUp task, keeping the work record close at hand.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create task comment
Adds a comment to a clickup task; `team id` is required if `custom task ids` is true.
Why this helps
Important decisions and promises can end up stranded in sent mail instead of the task your team uses to track the work.
- Keep decisions near the task they affect.
- Reduce searching through sent mail for the latest update.
- Preserve a useful summary without pasting a whole thread.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ClickUp once in the Notis portal.
- 2Create an automation and tell Notis to find a related ClickUp task for each relevant sent email and add a concise comment with the update.
- 3Pick Email Sent as the trigger and choose a report destination.
- 4Test with one real sent project email and check the comment.
Questions about this workflow
Does this comment on every sent message?
Your instruction can limit the workflow to project updates, decisions, or other messages that matter to tracked work.
What if Notis cannot identify a related task?
Ask it to report that no clear task match was found instead of adding a comment to an uncertain task.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Clickup. A trigger fires from one place; an action lands in another.
Gmail triggers
Clickup actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add dependency
Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add guest to folder
Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add guest to list
Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add guest to task
Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.
Add tags from time entries
Associates a list of specified tags with one or more time entries within a given team (workspace).
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
Add task link
Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).
Add task to list
Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.
Connect any two apps with Notis in the middle.
Gmail and Clickup, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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