Keep ClickUp Task Tags Current From Email
An incoming email can make a task urgent, blocked, or ready for review. Notis can apply an existing tag to the related ClickUp task when the message clearly signals it.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
Why this helps
Useful email signals do not help with triage if the ClickUp task stays tagged as before.
- Surface relevant task signals in the place you triage work.
- Reduce manual tag updates after important email arrives.
- Make existing ClickUp tags more useful for scanning.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ClickUp once in the Notis portal.
- 2Create an automation and tell Notis which email signals should add an existing tag to the related task.
- 3Pick New Gmail Message Received as the trigger and choose a report destination.
- 4Test with one real email and confirm the intended existing tag was added.
Questions about this workflow
Can this create a new tag?
This workflow adds an existing tag to a task. Use a tag that already exists in ClickUp.
What signals can it use?
Describe signals in the email, such as a clear blocker or request for review, and name the existing tag to apply.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Clickup. A trigger fires from one place; an action lands in another.
Gmail triggers
Clickup actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add dependency
Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add guest to folder
Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add guest to list
Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add guest to task
Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.
Add tags from time entries
Associates a list of specified tags with one or more time entries within a given team (workspace).
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
Add task link
Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).
Add task to list
Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.
Connect any two apps with Notis in the middle.
Gmail and Clickup, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Clickup.