Turn Actionable Gmail Into ClickUp Tasks
Keep your inbox for communication and ClickUp for commitments. Notis can read a new email, identify the work it asks for, and create a task with enough context to pick it up later.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a task
Creates a new clickup task in a specific list, optionally as a subtask if a `parent` task id (which cannot be a subtask itself and must be in the same list) is provided.
Why this helps
Action items buried in email are easy to forget when you switch back to project work.
- Capture requested work while the email is fresh.
- Keep the original subject and relevant message details with the task.
- Spend less time copying email context by hand.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ClickUp once in the Notis portal.
- 2Create an automation by telling Notis you want actionable new emails turned into ClickUp tasks with the relevant context.
- 3Pick New Gmail Message Received as the trigger and choose where run reports should go.
- 4Test with one real email and review the task Notis creates.
Questions about this workflow
Will every incoming email become a task?
Describe what counts as actionable in your instruction. Notis can use the message content to decide whether the email calls for work.
Can the task include the email details?
Ask Notis to include useful context from the message, such as its subject and the requested next step.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Clickup. A trigger fires from one place; an action lands in another.
Gmail triggers
Clickup actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add dependency
Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add guest to folder
Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add guest to list
Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add guest to task
Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.
Add tags from time entries
Associates a list of specified tags with one or more time entries within a given team (workspace).
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
Add task link
Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).
Add task to list
Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.
Connect any two apps with Notis in the middle.
Gmail and Clickup, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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