Keep Email Acceptance Criteria in ClickUp
When a reviewer or client defines what done means in an email, Notis can add those clear criteria as items in the related ClickUp checklist.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create checklist item
Creates a new checklist item within a specified, existing checklist, optionally setting the item's name and assigning it to a user.
Why this helps
Teams can finish a task and still miss an expectation that was only written in an email.
- Make completion expectations visible alongside the work.
- Reduce re-reading email to check what was agreed.
- Keep specific criteria separate from broad task notes.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ClickUp once in the Notis portal.
- 2Create an automation and tell Notis to add explicit acceptance criteria from new emails to the relevant existing task checklist.
- 3Pick New Gmail Message Received as the trigger and select a report destination.
- 4Test with one real message that states clear acceptance criteria.
Questions about this workflow
Does a checklist need to exist already?
This action adds an item to an existing checklist. Include instructions for Notis to report when it cannot find the right task or checklist.
Will it infer criteria that were not stated?
Ask it to capture explicit criteria from the email and avoid inventing requirements.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Clickup. A trigger fires from one place; an action lands in another.
Gmail triggers
Clickup actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add dependency
Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add guest to folder
Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add guest to list
Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add guest to task
Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.
Add tags from time entries
Associates a list of specified tags with one or more time entries within a given team (workspace).
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
Add task link
Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).
Add task to list
Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.
Connect any two apps with Notis in the middle.
Gmail and Clickup, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Clickup.