Turn office hours requests into ClickMeeting sessions
Keep office hours moving by turning clear requests into a ClickMeeting session without another round of inbox searching.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Why this helps
Office hours requests are easy to lose track of when scheduling involves bouncing between email and ClickMeeting.
- Create a conference from a clear office hours request.
- Reduce context switching between the inbox and event setup.
- Report missing details so you can close the loop.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ClickMeeting once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to create a ClickMeeting conference when a new Gmail message requests office hours, using only supplied scheduling details and reporting what is missing.
- 4Pick New Gmail Message Received as the trigger and choose where run reports should go.
- 5Test with one real office hours request.
Questions about this workflow
Does a request to attend an existing office hours event trigger this?
The instruction should specify whether the sender is requesting a new session. Test with a real message so the intended cases are clear.
Will Notis create a recurring office hours schedule?
The listed action creates a conference. It does not define a recurring schedule, so provide the event details needed for each conference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Clickmeeting. A trigger fires from one place; an action lands in another.
Gmail triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Gmail and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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