Capture confirmed panelists from Gmail
Keep panelist confirmations actionable by giving their contact details a home in ClickMeeting.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Why this helps
Panelist confirmations buried in email create extra searching when you prepare a session.
- Capture confirmed panelists as ClickMeeting contacts.
- Make event preparation easier by reducing inbox-only details.
- Identify incomplete contact information for follow-up.
Setup
Build it in a few focused steps.
- 1Connect Gmail and ClickMeeting once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to create a ClickMeeting contact for a new Gmail message clearly confirming panelist participation, and report missing contact information.
- 4Pick New Gmail Message Received as the trigger and choose where run reports should go.
- 5Test with one real panelist confirmation.
Questions about this workflow
Does this assign someone a panelist role in ClickMeeting?
No. The listed action creates a contact and does not assign roles.
What if the email is asking whether someone is available?
Instruct Notis to act only on a clear participation confirmation, not a tentative availability question.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Clickmeeting. A trigger fires from one place; an action lands in another.
Gmail triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Gmail and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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