Move clear enrollment requests from email into Canvas
Handle a well-specified enrollment request without leaving it buried in your inbox.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create enrollment
Enrolls a user in a canvas course with a specified role and status; `associated user id` is required if `enrollment type` is 'observerenrollment'.
Why this helps
Enrollment requests can be delayed when course, user, or role details need to be re-entered by hand.
- Reduce manual entry for clear enrollment requests
- Keep course access requests moving
- Catch missing details before an enrollment is created
Setup
Build it in a few focused steps.
- 1Connect Gmail and Canvas once in the Notis portal.
- 2Create an automation from Automations, New Automation, and give it a name.
- 3Tell Notis to create an enrollment only when the Canvas user, course, role, and required status are clear.
- 4Select New Gmail Message Received and set the report destination.
- 5Test with one real enrollment request and review the created enrollment.
Questions about this workflow
Can Notis enroll someone based only on their email address?
Only if Canvas can identify the user from the information provided. If the user or course is ambiguous, instruct Notis to report the issue.
What about observer enrollments?
Observer enrollments require an associated user id. Include that requirement in your instruction and have Notis flag requests that omit it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Canvas. A trigger fires from one place; an action lands in another.
Gmail triggers
Canvas actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create account notification
Creates a global notification within a canvas account, ensuring `end at` is after `start at` and any specified `notification roles` are valid.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create appointment group
Creates a new appointment group in canvas for schedulable time slots within specified course or group contexts.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create an assignment
Creates a new assignment within a specified course in canvas lms.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create assignment override
Creates an assignment override to adjust due/unlock/lock dates for an assignment in a course, targeting specific students (requires `title`), a group, or a course section; at least one target (`student ids`, `group id`, or `course section id`) is required.
Create Calendar Event
Creates a calendar event with options for recurrence (finite `rrule` series only), section-specific timings, and blackout dates within a specified context.
Create communication channel
Creates a new communication channel (e.g., email, sms, push) for an existing canvas user to receive notifications.
Create content share
Shares a canvas content item to specified users, if the sender has necessary permissions and receiver ids are valid.
Create conversation
Use to send messages in canvas by creating a new conversation or adding to an existing one; an existing conversation with the same recipients (and matching scope/filter, if specified) may be reused unless `force new` is true.
Connect any two apps with Notis in the middle.
Gmail and Canvas, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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