Turn scheduling requests into Canvas appointment groups
Bring planned sign-up slots from an email into Canvas appointment scheduling.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create appointment group
Creates a new appointment group in canvas for schedulable time slots within specified course or group contexts.
Why this helps
Scheduling details can be scattered across messages, making it easy to delay setting up sign-up slots.
- Move clear scheduling requests into Canvas
- Reduce manual setup of sign-up slots
- Flag missing course or time details
Setup
Build it in a few focused steps.
- 1Connect Gmail and Canvas once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis what scheduling details are required and which course or group contexts are valid.
- 4Choose New Gmail Message Received and select a report destination.
- 5Test with one real scheduling request and review the appointment group.
Questions about this workflow
Can Notis invent time slots when an email gives only a date?
No. Tell Notis to require schedulable time slots and report when the message does not include them.
Does the action create a course or group?
No. It creates an appointment group within a specified course or group context, which must already be identifiable.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Canvas. A trigger fires from one place; an action lands in another.
Gmail triggers
Canvas actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create account notification
Creates a global notification within a canvas account, ensuring `end at` is after `start at` and any specified `notification roles` are valid.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create appointment group
Creates a new appointment group in canvas for schedulable time slots within specified course or group contexts.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create an assignment
Creates a new assignment within a specified course in canvas lms.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create assignment override
Creates an assignment override to adjust due/unlock/lock dates for an assignment in a course, targeting specific students (requires `title`), a group, or a course section; at least one target (`student ids`, `group id`, or `course section id`) is required.
Create Calendar Event
Creates a calendar event with options for recurrence (finite `rrule` series only), section-specific timings, and blackout dates within a specified context.
Create communication channel
Creates a new communication channel (e.g., email, sms, push) for an existing canvas user to receive notifications.
Create content share
Shares a canvas content item to specified users, if the sender has necessary permissions and receiver ids are valid.
Create conversation
Use to send messages in canvas by creating a new conversation or adding to an existing one; an existing conversation with the same recipients (and matching scope/filter, if specified) may be reused unless `force new` is true.
Connect any two apps with Notis in the middle.
Gmail and Canvas, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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