Weekly Asana Workspace Health Check
Every week, Notis audits all your Asana workspaces and reports which projects need attention or are stale. Catch problems before they compound.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get multiple workspaces
Retrieves all workspaces accessible by the authenticated user, returning an empty list if the user has no accessible workspaces.
Why this helps
Founders lose track of projects and workspaces, leading to duplicate work or abandoned initiatives. A regular audit prevents this chaos.
- Weekly report on all workspaces you're in
- Identifies stale or inactive projects
- Prevents duplicate work across workspaces
- Keeps workspace hygiene automated instead of manual cleanup
Setup
Build it in a few focused steps.
- 1Connect Asana to Notis.
- 2Create an automation: 'Every Friday at 4pm, audit all my Asana workspaces and tell me which projects are stale or need attention.'
- 3Use 'Weekly Schedule' as the trigger.
- 4Choose your notification channel (email, Slack, Telegram).
- 5Notis will send a weekly report with workspace health metrics.
Questions about this workflow
What defines a stale project?
Projects with no updates in the last two weeks or with incomplete tasks that haven't been touched. You can customize the threshold in your prompt.
Can I set a different schedule?
Yes. Tell Notis: 'Every Monday morning' or 'every other Friday' and it will adjust the schedule.
Does this check all workspaces I have access to?
By default, yes. You can refine your prompt to focus on specific workspaces or teams.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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