Retrieve Related Asana Tasks from Email Keywords
An email arrives mentioning your design project. Before you even open Asana, Notis sends you all related tasks, their status, and who's working on them.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get multiple tasks
Retrieves a list of tasks, allowing filtering by assignee (requires `workspace`), project, section, `completed since`, and `modified since`; `workspace` also requires `assignee`.
Why this helps
Founders receive emails about projects but have no quick way to see what work is actually happening. This information gap creates miscommunication and redundant effort.
- Notis automatically finds all Asana tasks related to the email content
- You see task status and assignments without opening Asana
- Context is delivered directly to your email channel
- Reduces the need to switch apps and manually search for related work
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When I receive an email about a project, find all related Asana tasks and send me a summary.'
- 3Use 'New Gmail Message Received' as the trigger.
- 4Notis will scan email content for project or task names.
- 5Test by emailing yourself mentioning a project name and verify you receive a task summary within a minute.
Questions about this workflow
How specific do email mentions need to be?
Notis is flexible. If you mention 'design project' or just 'design', it can find related tasks. You can refine your prompt to be more or less strict.
What information is included in the task summary?
Task name, assignee, status, due date, and custom fields you care about. Customize what's included in your prompt.
What if multiple projects match?
Notis returns results for all matching projects. If you want to narrow it down, mention in your prompt: 'only show tasks from the active project.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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