Auto-Create Project Sections from Email Workflows
An email describes a new workflow step that needs tracking (e.g., 'stakeholder review'). Notis creates a project section for it automatically.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a section in a project
Creates a new section in a project, optionally positioned relative to an existing section in the same project, and returns the full record of the new section.
Why this helps
Founders discover mid-project that they need a new workflow stage but delay creating a section. Work gets scattered or misorganized instead.
- New workflow stages mentioned in email automatically create project sections
- Project structure adapts to reality without delays
- Keeps work organized by actual workflow steps
- Reduces need for manual section setup and reorganization
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When an email mentions a new workflow stage, create a section for it in the related project.'
- 3Use 'New Gmail Message Received' as the trigger.
- 4Notis will listen for workflow keywords like 'approval', 'review', 'launch', or 'feedback'.
- 5Test by emailing yourself describing a new workflow step and verify a section appears in your project within a minute.
Questions about this workflow
How does Notis know which project to add the section to?
It reads the email for project name mentions. If it finds a match, it creates the section there.
Can I control where the section appears?
Notis places it at the end by default. You can refine your prompt to specify: 'place it before the Complete section.'
What if the section already exists?
Notis will check for duplicates and alert you instead of creating a second one.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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