Create New Asana Projects Directly from Emails
A client emails you about a new initiative. Instead of waiting until you set up an Asana project later, Notis creates it instantly. Your project management stays ahead of reality.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Why this helps
Founder receives email about a new project and delays creating it in Asana because setup feels like overhead. Work starts in email and chaos ensues.
- New projects are created in Asana automatically when triggers appear in email
- No delay between learning about work and tracking it
- Consistent project structure across all initiativ
- Removes friction from project setup so work gets tracked immediately
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When I receive an email with keywords like new client or new project, create an Asana project with that name.'
- 3Use 'New Gmail Message Received' as the trigger.
- 4Tell Notis which team or workspace to create the project in.
- 5Test by emailing yourself with 'New Client: [Name]' in the subject and verify a project appears in Asana within a minute.
Questions about this workflow
How does Notis name the project?
It uses the email subject line or extracted names (e.g., client name). You can refine your prompt to use specific formats like 'Client - [Name]'.
Can I set default project settings?
Yes. Tell Notis: 'Create projects in the Clients team' or 'set access to private by default' and it will apply those settings automatically.
What if a project with that name already exists?
Notis will check for duplicates and alert you instead of creating a second one. You can refine your prompt to be more specific.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Asana.