Auto-Create Custom Fields from Email Keywords
An email introduces a new way you need to track work (e.g., 'stakeholder approval'). Notis detects the need and creates a custom field in Asana instantly.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Custom Field
Tool to create a new custom field in a workspace. use when you need to define a new field for tracking specific information within asana tasks.
Why this helps
Founders realize they need to track something new mid-project but delay adding a custom field because setup feels complex. Tracking remains ad-hoc and unreliable.
- New tracking needs detected in email automatically create custom fields
- No delay between realizing you need tracking and having a field for it
- Asana structure stays flexible and responsive to business changes
- Removes friction from adding fields, encouraging better tracking
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When an email mentions needing to track something new, create a custom field in Asana for it.'
- 3Use 'New Gmail Message Received' as the trigger.
- 4Notis will listen for keywords like 'track', 'we need to measure', or 'approval status'.
- 5Test by emailing yourself with 'we need to track stakeholder approval' and verify a custom field appears in Asana within a minute.
Questions about this workflow
What field type does Notis create?
It infers the type from context (text for text fields, dropdown for categories). You can refine your prompt to specify 'create a text field' or 'create a dropdown.'
Can I specify the field name?
Notis extracts the field name from your email. If you want explicit control, mention it in the email: 'create a field called Stakeholder Sign-Off.'
What if the field already exists?
Notis will check for duplicates and alert you instead of creating a second one.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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