Auto-Create Asana Tags from Email Keywords
Email about a client arrives with the client's name in the subject. Notis creates an Asana tag for that client and applies it to related tasks. Organization happens automatically.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Why this helps
Manual tagging feels like busy work and gets skipped. Without consistent categorization, finding related tasks becomes a search nightmare, especially for scattered ADHD brains.
- Tags are created automatically based on email content (client names, project types, etc.)
- Tasks tagged consistently without manual effort
- Finding related work becomes faster and effortless
- Organization stays fresh without decision fatigue
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When I receive an email from a client, create an Asana tag with that client's name and apply it to related tasks.'
- 3Use 'New Gmail Message Received' as the trigger.
- 4Notis will extract client names or keywords from email senders and subjects.
- 5Test by emailing yourself with a company or client name in the subject and verify a tag is created and applied within a minute.
Questions about this workflow
Can I use email labels to trigger tag creation?
Yes. Tell Notis: 'Create a tag for each email label I use' or 'if it has the Client label, create a tag with that client name.'
What if the tag already exists?
Notis will reuse it instead of creating a duplicate. If the tag exists but needs a different color, you can change it in Asana without breaking the automation.
Can I set tag colors automatically?
Currently Notis creates tags with default colors. You can bulk-change tag colors in Asana afterward, or refine your prompt to specify color preferences.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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