Verify Project Access from Email Mentions
Someone emails about joining a project. Before you respond, Notis tells you who already has access and whether the person is included.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Project Memberships
Tool to retrieve memberships from a project. it can also be used to get memberships for a user across multiple projects or all projects in a workspace.
Why this helps
Founders respond to collaboration requests without checking access, leading to surprises and confusion about who can see what.
- Notis automatically retrieves project membership when email mentions a project
- You see who has access without opening Asana
- Prevents access-related miscommunication
- Reduces need to context-switch to verify permissions
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When someone emails me about a project, look up who has access and send me the member list.'
- 3Use 'New Gmail Message Received' as the trigger.
- 4Notis will scan email for project name mentions.
- 5Test by emailing yourself mentioning a project name and verify you receive a member list within a minute.
Questions about this workflow
What information is included in the member list?
Names, email addresses, and roles (owner, editor, viewer). You can customize what's included in your prompt.
What if multiple projects are mentioned?
Notis will return membership for each project mentioned. You can refine your prompt to return only the primary project.
Can I automatically add someone based on the email?
Not directly through this workflow, but you can combine it with a separate action to add members if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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