Reschedule Appointo bookings from confirmed email replies
Carry the agreed new time from the email thread into the booking once availability is confirmed.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Reschedule Booking
Tool to reschedule an existing booking to a new timeslot. Use after confirming new timeslot availability.
Why this helps
An agreed change can be lost between the email thread and the appointment calendar.
- Use the confirmed time from the email conversation.
- Require availability confirmation before changing the booking.
- Flag missing booking details or unclear time agreements.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Appointo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to reschedule a verified booking only after the customer confirms a new time and Appointo availability is confirmed; flag uncertainty.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real reschedule thread and verify the booking and new slot.
Questions about this workflow
Will it reschedule based on a proposed time?
Instruct Notis to wait for the customer's clear confirmation and verified availability.
What if the new slot is unavailable?
Have Notis leave the booking unchanged and report that the time needs follow-up.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Appointo. A trigger fires from one place; an action lands in another.
Gmail triggers
Appointo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Tool to authenticate with the Appointo API by validating the APPOINTO-TOKEN header. Use when verifying the token before subsequent API calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
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Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
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Tool to list appointments. Use when fetching appointments with optional filters and pagination after confirming a valid API token.
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
List Products
Tool to fetch all available products. Use when browsing products with optional paging and search. Call after authenticating with Appointo API.
List Subscription Contracts
Tool to list subscription contracts. Use when retrieving contracts with optional search after confirming a valid API token.
Connect any two apps with Notis in the middle.
Gmail and Appointo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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