Keep Apipie vectors in sync with trashed Box files
Trash a Box file and have Notis remove its associated Apipie ai vectors, using the file identifier to locate them.
Trigger
Trashed File State Changed
Triggers when a file's trash state changes in Box. This trigger monitors a specific Box file and fires when its trash state changes (e.g., moved to trash or restored from trash).
Action
Delete Vectors
Tool to delete an entire vector collection or specific vectors. use when you need to remove vector data after identifying your target collection or vectors.
Why this helps
Trashed source files can leave stale content in a vector collection, where it may still appear in later retrievals.
- Reduce the chance that retrieval uses content from a trashed file.
- Avoid manually checking vector collections after file cleanup.
- Keep source file lifecycle changes connected to indexed content.
Setup
Build it in a few focused steps.
- 1Connect Box and Apipie ai once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis in one instruction to delete the Apipie ai vectors associated with a Box file when that file is trashed, using its identifier to locate the vectors.
- 4Pick the Box Trashed File State Changed trigger and choose where run reports should go.
- 5Test with one real Box file whose corresponding vectors can be identified.
Questions about this workflow
What does this workflow delete?
It asks Apipie ai to delete vectors associated with the trashed Box file. The file identifier must be sufficient to identify those vectors in your collection.
Does this delete the Box file?
No. The trigger runs after Box reports a file's trash state change. The action deletes vector data in Apipie ai.
What if the vectors cannot be matched to the Box file?
Notis needs a reliable identifier or other matching information available in your vector data. Test with a real file to confirm the association works.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Apipie ai. A trigger fires from one place; an action lands in another.
Box triggers
Apipie ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Vectors
Tool to delete an entire vector collection or specific vectors. use when you need to remove vector data after identifying your target collection or vectors.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Collaboration Details Changed
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Get query history
Tool to retrieve historic api usage logs including latency, token counts, costs, and source ip. use after authenticating to analyze past queries for cost management, performance monitoring, or auditing.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
List AI Models
Tool to fetch a list of available ai models. use when you need up-to-date model listings and want to filter by. model type, subtype, provider, or retrieve specialized lists like voices or restrictions.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Connect any two apps with Notis in the middle.
Box and Apipie ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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