Connect Collaborators Instantly: Auto-Share Contacts on Task Comments
A comment on an Asana task says 'need design input.' Notis immediately shares the designer's contact info to all parties on WhatsApp so they can connect directly without leaving chat.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Send contacts
Send contacts whatsapp number. note: the message will be delivered to the recipient only if they have initiated a conversation first.
Why this helps
Collaboration requires jumping back to look up contact info. Teams message each other asking for phone numbers or email addresses, breaking focus and adding friction.
- Instant team member introductions
- No need to look up contact info
- Direct communication without switching apps
- Smoother collaboration flow
Setup
Build it in a few focused steps.
- 1Connect Asana and WhatsApp to Notis, and ensure team contact information is synced.
- 2Create an automation: 'When a task comment mentions @[Team Member Name], share their WhatsApp contact with the group.'
- 3Notis will identify relevant team members and share contact vCards.
- 4Test by commenting on a task with a team member mention and checking WhatsApp for the contact.
Questions about this workflow
Can I customize which team members' contacts are shared?
Yes. Tell Notis: 'only share designer contacts if they're mentioned' or 'never share executive contacts automatically.' You control who gets shared.
Do team members need to opt in to contact sharing?
It's good practice to get buy-in first. Notis can respect opt-out preferences if you set them up in advance.
What if someone isn't on WhatsApp?
Notis will include email or phone number instead if WhatsApp contact isn't available. The automation adapts.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Task Created
Triggers when a new task is created in a project.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Updated
Triggers when a task is updated in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Asana and Whatsapp. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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