Tag-Driven Workflows: Convert Asana Tags to WhatsApp Buttons
A task gets tagged 'code-review-needed' in Asana. Notis sends the engineering lead an interactive WhatsApp message: 'Tap Approved to Merge, Request Changes, or Schedule Pairing Session.' They respond instantly.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Send interactive buttons
Send an interactive button message to a whatsapp number. button messages allow users to quickly respond by tapping up to 3 predefined buttons. perfect for yes/no questions, quick choices, or call-to-action scenarios. note: the message will be delivered to the recipient only if they have texted first.
Why this helps
Tags categorize work, but don't trigger action. Code reviews wait in limbo because reviewers don't know a tag means they need to act. Tags are informational, not actionable.
- Tags trigger immediate action
- Reviewers get clear prompts
- Reduced review delays
- Clear next-step paths
Setup
Build it in a few focused steps.
- 1Connect Asana and WhatsApp to Notis.
- 2Create an automation: 'When a task is tagged code-review-needed, send an interactive WhatsApp message to the reviewer with buttons: Approved to Merge, Request Changes, Schedule Pairing.'
- 3Notis will route button responses to Asana (e.g., 'Approved' removes the tag and moves the task).
- 4Test by tagging a task as code-review-needed and observing the button prompt.
Questions about this workflow
Can I create workflows for different tags?
Yes. One automation per tag type — 'design-review,' 'qa-check,' 'legal-approval,' etc. Each has its own buttons and actions.
What if a reviewer misses the button prompt?
Tell Notis to send a reminder after a certain time (e.g., 'if not approved in 24 hours, send a followup'). Reminders keep things moving.
Does the button response update Asana automatically?
Yes. Button selection can update task status, remove tags, move sections, or notify stakeholders. You decide the cascade.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Task Created
Triggers when a new task is created in a project.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Updated
Triggers when a task is updated in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Asana and Whatsapp. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Whatsapp.