Confirm Task Receipt Instantly: WhatsApp Templates for New Asana Tasks
A new task is created and assigned to a team member. Notis immediately sends a template message via WhatsApp confirming the assignment, due date, and what success looks like.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Send template message
Send a template message to a whatsapp number.
Why this helps
New tasks land without context. Assignees wonder if they're ready to start or if more information is coming. Ambiguity delays progress and causes rework.
- Instant confirmation of task assignment
- Clear expectations on next steps
- Reduced ambiguity and rework
- Faster task start-up
Setup
Build it in a few focused steps.
- 1Connect Asana and WhatsApp to Notis.
- 2Create an automation: 'When a new task is created and assigned to someone, send them a WhatsApp template confirming the assignment, due date, and brief next steps.'
- 3Notis will help you draft an approval-ready template with WhatsApp.
- 4Test by creating a new task in Asana and verifying the template is delivered to the assignee.
Questions about this workflow
Can I customize the template for different project types?
Yes. Create separate automations with different templates for different projects or task types — one for client work, another for internal projects.
What if the task has no due date?
Tell Notis: 'include the due date only if it exists, otherwise mention that the due date will be set separately.' The template adapts.
Does this work for tasks created via API or other tools?
Yes. Any task creation in Asana triggers the confirmation, regardless of the source.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Task Created
Triggers when a new task is created in a project.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Updated
Triggers when a task is updated in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Asana and Whatsapp. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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