Centralize Task Files: Upload Attachments to WhatsApp Automatically
A designer attaches a high-res mockup to an Asana task. Notis automatically uploads it to WhatsApp servers and stores the media ID so you can reference it later without re-uploading.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Upload media
Upload media files (images, videos, audio, documents, stickers) to whatsapp servers. the uploaded media gets a media id that can be used in send media or other messaging actions. supported formats: - images: jpeg, png (max 5mb) - videos: mp4, 3gpp (max 16mb) - audio: aac, m4a, amr, mp3, ogg (max 16mb) - documents: pdf, doc, docx, ppt, pptx, xls, xlsx (max 100mb) - stickers: webp (max 500kb, 512x512 pixels)
Why this helps
Files are scattered across tools and storage. By the time someone needs a file from weeks ago, they can't find it or it's expired, forcing a re-request and rework.
- Centralized file storage on WhatsApp servers
- Immediate file availability for the team
- No file re-uploading or version confusion
- Reliable long-term file access
Setup
Build it in a few focused steps.
- 1Connect Asana and WhatsApp to Notis.
- 2Ask Notis: 'When a file is attached to a task, upload it to WhatsApp servers and store the reference.'
- 3Notis will manage the upload process and track media IDs for future use.
- 4Test by attaching a file to an Asana task and confirming it uploads to WhatsApp.
Questions about this workflow
What's the storage limit?
WhatsApp storage limits depend on your business account tier. Notis will warn you if storage is running low and can implement deletion rules for old files.
Can I access uploaded files from Asana?
Notis stores the media ID. If you want to reference it later, you can ask Notis to send the file back to Asana or retrieve it for sharing.
Are uploaded files encrypted?
Yes. WhatsApp uses end-to-end encryption for media. Files are secure as they pass through WhatsApp servers.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Task Created
Triggers when a new task is created in a project.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Updated
Triggers when a task is updated in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Asana and Whatsapp. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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